Vendors/Sponsors

Sponsor levels and vendor booth pricing is listed below. Vendor booths and sponsorships are on a first come first served basis. 2019 conference pricing is in effect.

New This Year: Regular and Premium Booths!

Regular Booths in the Vendor Hall – $900

Premium Booths in the Breezeway between Session Rooms: $1,100

The vendor tradeshow is all day Thursday from 8-5.

  • Vendors are encouraged to:
    Entertain potential clients or valued customers at Wednesday’s Golf Tournament
    Attend the Opening Reception and Competition Night Wednesday to network with potential clients or valued customers

Vendors will have access to their booths for setup on Wednesday, May 3 from Noon-5.

Tear down will be Thursday at 5pm.

Two registrations are included with each vendor booth.  Additional attendees can be added to the booth for $100 per person.

The decorator for this show is FERN.  FERN will be sending emails to all vendors with login information to access the Exhibitor Service Portal. This portal will allow you to coordinate shipping as well as decorator needs for your booth such as electrical, carpeting etc. If you do not hear from FERN, contact their customer service representative Kris Johnson with our section information and show dates. 

 

Registration for the Pacific Northwest’s largest conference for water professionals is now open. We will have 96 vendor booths available this year as well as multiple sponsorship opportunities designed to provide your company with maximum exposure to our attendees. Please see below for opportunities and costs.

Vendor Schedule

  • Display Set-Up
    Wednesday, May 3, Noon to 5pm
  • Display Hours
    Thursday, May 4, 8am-5pm
  • Display Tear-Down:
    Thursday, May 4, 5pm
  • Fern is the exclusive provider of material handling of exhibitor freight on to and off the show floor. They will begin accepting shipments 30 days prior to the show move in at their Portland warehouse. Fern will deliver freight to the respective vendor booth at the show site and then load it out to customer’s carrier of choice at the conclusion of the show.
    • All exhibitors will receive an invite email with login information from FERN.  Please check your spam filter if you do not receive it.  Exhibitors can log in, create their account and coordinate shipping details, print labels for their booth, see show load in and tear down times etc.  When you receive your login information you will need to access this page:  https://www.fernoneview.com/
      • FERN also has a video tutorial of their online system for more information:  https://vimeo.com/386508998

Vendor registration Deadlines for Advertising

April 1 deadline for all sponsors to be included on conference signage

 

Click This Link to Register as a Vendor and/or Conference Sponsor

 

 

  • Platinum Sponsorship (1 available)

     

    AWWA Member: $4,500 • Non-Member: $4,700
    • Conference Mobile App – Rotating banner advertisement on mobile app (while available).  When tapped, banner will connect to full screen advertisement.  Take advantage of advertising opportunities directly to attendee’s mobile phones before, during and even after the conference!
    • Web Presence – Full color company logo on PNWS web site for one year with hyperlink to your company website.
    • Tradeshow Booth – One full size booth (size varies) on the tradeshow floor which includes sponsorship recognition at booth and two full conference registrations including all conference meals.
    • On-Site Recognition – Platinum sponsorship banners with company logo displayed at the Golf Tournament, Best Tasting Water competition, Friday Awards Luncheon and Water for People auction and reception. Company logo to be included on the conference award luncheon gift (provided by PNWS).
    • Water Matters Magazine – Pre-listing in the spring edition of Water Matters including full company logo.  Option of providing full page story in the spring or summer edition of Water Matters.  Sponsor to provide article copy and logo.
    • Pre and Post Conference Attendee List

     

     

  • Gold Sponsorship (3 available)

     

    AWWA Member: $3,000 • Non-Member: $3,200
    • Conference Mobile App – Recognition in the conference smartphone app with company logo (sponsor supplied).  Sponsorship includes first right of refusal to purchase a rotating banner advertisement on mobile app.  Don’t miss out – offer available for an additional $500 until March 1, 2022 or until all banners are sold.
    • Web Presence OR Tradeshow Booth – Full Color Company logo on PNWS web site for one year with hyperlink to your company website. OR One full size booth (size varies) on the tradeshow floor. Includes sponsorship recognition at booth and two full conference registrations including all conference meals.
    • On-Site Recognition – Gold sponsorship banners with company logo displayed at the Golf Tournament, Best Tasting Water competition, Friday Awards Luncheon, and Water For People auction.
    • Water Matters Magazine – Pre-listing in the spring edition of Water Matters including full color company logo. Also includes the option of providing ½ page story for the spring or summer edition of Water Matters. Sponsor to provide article copy and logo.
    • Pre and Post Conference Attendee List

     

  • Silver Sponsorship (4 available)

    AWWA Member: $2,000 • Non-Member: $2,200
    • Conference Smart Phone App – Recognition in the conference smart phone app with company logo.
    • Web Presence OR Tradeshow Booth – Full Color Company logo on PNWS web site for one year with hyperlink to your company website. OR One full size booth (size varies) on the tradeshow floor. Includes sponsorship recognition and two vendor registrations which include Conference Kickoff on Wednesday; all meals on Thursday and Friday.
    • On-Site Recognition -Sponsorship banner at the Best Tasting Water competition.
    • Water Matters Magazine – Pre-listing in the spring edition of Water Matters. Includes full color company logo. Sponsor to provide logo.
    • Pre and Post Conference Attendee List

     

     

  • Booth Only Sponsorship (55 booths available)

     

    Premium Booth Only Sponsorship (ONLY 21 available)
    AWWA Member: $1,100 – Non-Member: $1,300

    Conference Smart Phone App – Recognition in the conference smart phone app with company name.

    Tradeshow Booth – One full size booth located in the hallway or breezeway between technical session rooms (size varies). Includes two vendor registrations which includes Conference Kick Off/Competition Night on Wednesday evening; breakfast and lunch on Thursday.

     

    Booth Only Sponsorship (34 available)

    AWWA Member: $900 ● Non-Member: $1,100

    Conference SmartPhone App – Recognition in the conference smart phone app with company name.

    Tradeshow Booth – One full size booth (size varies) in the exhibit hall.   Includes two vendor registrations which includes Conference Kick Off/Competition Night on Wednesday evening; breakfast and lunch on Thursday.

     

  • A la Carte Options

    Young Professionals (YP) Scavenger Hunt

    Venue Host – $500.00 (2 available) – Host one of the two receptions during the YP Scavenger hunt including appetizers and drinks. Sponsorship includes a large- sized logo on all scavenger hunt material and a large point value clue on Scavenger hunt list.

    Partner – $400.00 – Sponsorship includes a medium- sized logo on all scavenger hunt material and a medium point value clue on scavenger hunt list.

    Patron – $200.00 – Sponsorship includes a small-sized logo on all scavenger hunt material and a low point value clue on scavenger hunt list.

    Conference Mobile App – $500 (5 available)

    This app is a huge hit!  Take advantage of advertising opportunities directly to attendee’s mobile phones before, during and even after the conference!  Sponsorship includes a rotating banner advertisement on mobile app.  When tapped, banner will connect to full screen advertisement.  Your company will benefit from continuous advertising throughout conference directly to attendee’s mobile phones. The earlier you sign up the more visibility you receive as the Smart Phone is active February – October 2022. Yes, that’s right, you can send messages to conference attendees even after the conference!  Remind them of your new product, new office location opening or new company hires – the possibilities are endless!

    Golf Tournament

    Signature Sponsor – $550 (2 available).  Sponsor receives signage in all golf carts and visual and verbal recognition at the tournament.

    Hole Sponsor – $300.   Includes visual recognition at your sponsored hole and the opportunity to distribute drink tickets or other gifts to golfers.

    Technical Classroom Sponsorship – $250 (5 available)

    Sponsor a technical program track!  Sponsorship includes signage in sponsored session classroom (sponsor to provide), a 30 second verbal advertisement given by the moderator (sponsor to provide) and the option to provide printed materials as handouts for attendees. Choice of topics will be first come, first serve and sponsorship will include Thursday sessions and Friday sessions.

Platinum Sponsors

Stantec RH2 Engineering

Gold Sponsors

Parametrix HDR PACE Engineers

Silver Sponsors

Mead & Hunt Victaulic Kimley Horn Correct Equipment